Every engine milestone and pay app checked before it’s paid.
Beacon Data Centers develops energy-first AI campuses across North America, each with its own on-site power. Kos matches every long-lead equipment bill to its PO and milestone, and reads contractors’ pay apps against the contract, across every campus entity.
- Industry
- Data centers
- Products
- Procure-to-pay and billing review
- Pipeline
- 10+ sites, 6 GW+ planned
- Campuses
- Alberta, Alabama, California, New Brunswick
- Documents
- Equipment POs, milestone bills, pay apps
- Before Kos
- A spreadsheet per campus
The Situation
Power plants bought before the data halls.
Beacon brings its own power: hundreds of gas engines and turbines feed its campuses, ordered early so the schedule holds. Every order bills in milestones, from deposit to factory acceptance to delivery, each campus is its own entity, and the contractors’ pay apps start arriving as the halls go up.
- every equipment bill matched, down from weeks
- Same day
- of equipment bills and pay apps a month
- $250M
- campus entities on one standard
- 6
Beacon Data Centers, 2026.
Before Kos
- Milestone terms looked up PO by PO
- A spreadsheet per campus entity
- Duplicates caught at month end, if at all
- Pay apps read on spot checks
With Kos
- Every bill matched to its PO and milestone
- Every bill on its own campus entity
- Duplicates refused before they’re entered
- Every page of the pay app read against the contract
How Kos Works It
Every milestone, matched before it’s paid.
Every campus’s bills land in one inbox.
Engine suppliers, contractors and haulers email the AP inbox. Kos reads each bill and knows which campus entity it belongs to.
Kos runs the checks an AP accountant would.
Vendor, PO, haul tickets, duplicates, entity and GL, checked on every bill, then drafted in the ERP for approval.
Or ask in Slack.
What’s left on the engine PO? Kos answers in the channel with the milestones paid, drafted and still to come.
Pay apps read against the contract.
As the halls go up, Kos reads every page of the contractor’s pencil draft and holds stored equipment without backup and hours the payroll doesn’t support.
Friday’s run, ready to approve.
Every bill matched, every pay app reviewed, every amount on its campus entity. Beacon’s team approves the run.
The Results
Every campus, every milestone, one standard.
$14.6M
Milestones billed early, held
Equipment billed before its factory test or acceptance, held with the PO term behind it.
1,080
Bills matched to their PO
Engines, turbines, gravel and rentals, each checked against what was ordered and received.
0
Duplicates paid
Re-sent bills and payment reminders refused before they reach the ERP.
6
Campus entities on one standard
Every bill coded to the right campus, without a spreadsheet per entity.
Beacon Data Centers, last 12 months.
- Closing Thoughts
- Beacon buys its power plants before its data halls, with a separate entity for every campus. Kos matches every equipment bill to its milestone and reads every pay app against the contract, and Beacon’s team approves.
- Industry
- Data centers
- Product
- Procure-to-payBilling review
- Works With Kos Over
- EmailSlack
- Kos Works In
- NetSuiteExcel
Forward Kos your next equipment bill.
No new software to learn. Email Kos the work and watch it run.